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Your TOPS Professional™ purchase will begin with the basic system.
The basic system contains everything you need to begin tracking
owners, and includes a full fledged accounting system. Each module
in TOPS Professional™ is designed to perform specific tasks to help
automate and streamline your association management needs. The TOPS Professional™ basic system comes complete with the following modules:
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Track owner names, address, phone numbers, and
other contact information. Print owner reports including annual
meeting formats, mailing labels, and form letters. Attach files
to owner and property records, and define form letters and reports
to attach to owner records automatically.
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Keep a history for all charges and payments for
as many years as desired. Print balance due reports on demand.
Take collection action to send custom notices and letters to
delinquent owners. Charge late fees or interest according to
approved procedures.
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Provides real-time accounting capability. Automatically
updated from all subsidiary modules. Print professional looking
reports such as balance sheet, income/expense statement, reserve
fund statement and full general ledger.
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Enter bills to pay and print computer checks.
Maintains a full history of bills and payments for each vendor.
Print check register report for any period, whenever you like.
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Keep checkbooks for multiple bank accounts, the
check register shows all activity for each bank account. View
all deposits, checks, and bank charge activity, print a
reconciliation report for each bank account, enter bank charges
to check the register and update the general ledger automatically.
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There is so much to remember about each community
in your portfolio! From legal policy data to emergency contact
info to preferred vendor lists to directions, the Community
Fact Sheet can remember it so you don't have to!
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Track incoming phone messages, link them to specific
owners, and assign them to users in TOPS. Each message has a
full tracking history.
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Maintain a calendar of events happening in and
aroud your associations, along with important events happening
in TOPS, such as inspection dates for architectural requests
or violations, and due dates for Work Orders. Also includes
a robust scheduler for automating Job Streaming jobs, Web Site
Uploads, Program Updates, and so much more!
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Define a grouping of reports to print automatically
for month-end or any occasion.
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Administration |
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TOPS Professional™ comes with a complete security
system, which allows you to define role-based user restrictions,
and even track a log of user activity for complete accountability.
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Utilities |
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Repair damaged data files. Fix out of balance
ledgers. Maintain system security keys. Also includes the Custom
Report Export Utility, which allows you to export data into
a common database format, and use your favorite report writer
to create custom reports.
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