The Owner Database is the cornerstone of TOPS v3.2.1™. In this module, owner information is maintained for reference to other TOPS v3.2.1™ modules. The owner database can track information about owners, tenants, and previous homeowners. The Owner Database allows you to:

• Maintain multiple owners on a single property, including current owners, previous owners, renters, and developers/builders.
• Create an unlimited number of user-defined “Flex Data” fields, with full searching capabilities, for customized owner information. Design reports around Flex Data with our innovative reporting.
• Attach documents, images, reports and form letters to owners’ records or the property itself. Form Letters and certain reports may be automatically attached when printed to maintain a full history of written communication with each owner.
• Choose from a range of options when performing owner resales, allowing you to comply with association regulations regarding ownership history.
• Generate up to 100 different custom form letters in our simple word processor interface, using data stored in the software as merge codes.
• Print phone lists, mailing labels and a full range of owner reports.
• Track Board of Directors and committee members, including term expiration dates for community officers.
• Maintain group owners, who own multiple properties in the community.
• Upload owner data to the TOPS Mobile Manager and TOPS Community Web Sites for instant access to important information.