With resolution set to 800x600, users can now view entire Budget Entry screen, buttons and functions.

Print Reports > Budget Summary report. Enhanced the program by adding an option to Include Notes in the Budget Summary report.

Make changes to the budget. Use the “X” to exit out of the Budget Entry spreadsheet form. Answer Yes to prompt to save. Window comes up letting you know that the file saved successfully.

Import and Export > Export Budget. Selecting an export file name will now allow spaces in the name.

Print Reports > Budget Comparison report. Addressed % Variation calculation issues.

Print Reports > Budget Comparison report. Addressed % Change calculation issues.

Print Reports > Budget Comparison report. Added "Calculated Monthly Average Projection" to title when selecting Calculated Monthly Average option.

Print Reports > Budget Comparison report. Added "Budgeted Amount Projection" to title when selecting Use Budgeted Amount option.

Print Reports > Budget Comparison report. Corrected the title on the report when using the option "Calculated Monthly Average".

Print Reports > Budget Summary report. Added the budget year and fiscal year data to the heading info on the Budget Summary report.

Print Reports > Budget Detail report. Added the budget year to the heading info on Budget Detail report.

Print Reports > Budget Summary report. Added enhancement to print Previous Year and Next Year Budget Summary reports.

Print Reports > Budget Detail report. Added enhancement to print Previous Year and Next Year Budget Detail reports.

Adding a note to a line item and saving it will update the note icon immediately.

Bills & Coupons. Create Coupon Folder. Added new File Format for Florida Shores Bank.

Bills & Coupons. Create Coupon Folder. Modified the date in the coupon file format for Colonial Bank.

Resolved an intermittent issue when opening Unlimited Flex Data from Owner > Maintain and minimizing to the Task Bar.

Reports > Owner AR Activity Report. Corrected a path error when printing an Owner AR Activity report to File or Email.

Restored access to Unlimited Flex Data from the Owner > Maintain window.

Restored access to the File menu options in the Unlimited Flex Data window.

Account and Lot/Unit fields in unlimited flex data will populate with maximum number of characters allowed for these 2 fields.

Groups > Menu Restrictions. Updated user rights for Print Filed Reports and Previous Version Filed Reports.

Resolved an issue using the Add New Community wizard button on the login screen, even if that user doesn't have access to this function.

Groups. Under the Users are Permitted to section, removed "Define Flex Data Fields". Menu Restrictions > "Unlimited Flex Data Field Definitions" is used to assign security to the group.

Groups. Uses the Group security settings in Users and Passwords when launching Unlimited Flex Data via Owner > Maintain.

Resolved an issue with search by Renter Last Name and filtering the results.

The Next Record (>) and Previous Record (<) buttons are not working. You have to click First Record or Last Record.

Resolved an issue when Phone Messenger starts up at Windows startup or after TOPS 321 is closed. It will now allow you to add messages for any of your communities.

Resolved an issue when exiting Phone Messenger generating an error message that scheduler is running.

New Messages. Corrected an issue with the last name not populating when creating Work Order.

My Messages > New Messages. Resolved a user rights issue when a user does not have rights to Work Order.

Resolved issue with exiting the 321 program. The Phone Messenger program will no longer run in the System Tray or Task Manager unless Phone Messenger is set to run at Startup.

Enhancement. Added option under View > My Settings & Preferences > "Start Phone Messenger when Windows Starts" to run Phone Messenger automatically on Windows start up.

Print Reports > All Messages. Corrected header and footer user name issue.

My Messages > Reports (All). If Show Print Preview is selected then the report will go to the screen and not ask for a printer first.

My Messages > New Messages. Enhancement. Added the capability of creating Work Orders with proper user rights.

Print Reports > My Messages. Resolved header / footer issue concerning heading says Messages for Kim footer says End of Messages for David.

Reports (Crystal). Quick Reports > Quick Violation and Quick Architectural Reports. Checkmark to Show Notes will no longer generate message that no records found, when there are records.

Reports (Crystal). Ride List. Violations will account for cutoff date if entered. Any record with a blank next inspect date will not show on the report by design.

Reports (Crystal). Ride List. When printing a ride list with a status of closed, the report is now showing closed items only.

Reports (Crystal). Ride List. Resolved an issue that there are no records found when including option to Show Notes.

Reports (Crystal). History Report > Detailed Report. Resolved an issue using a range of dates generating a message that no records found.

Reports (Crystal). Resolving date issue when printing the Violation Inspections report with the Next Inspect field.

Reports (Crystal). When History Report includes notes, the notes will print in chronological order.

Reports (Crystal). When printing the report Select Codes set to "All CCR Codes" or "Range of Codes", the codes will print alphabetically.

Reports (Crystal). When printing a history report by owner’s name, resolved a report grouping issue with some CCR #s duplicating from the bottom of the page onto the next page.

Reports (Crystal). Added "Print Order by" to the name of report that is printed (Street Address, Account #, Lot/Unit #, Owner Name).

Reports (Crystal). When printing reports, the summary field will no longer overlay populated data.

Reports (Crystal). When selecting Range of Dates, Create, Request, or Close Date, under Date Options, the Range options will populate with current date to indicate to the user that a starting and ending date is required to run the report.

Reports (Crystal). Printing a CC&R Ride List will no longer change the default system printer to the printer the report was sent to.

Reports. Ride List (Crystal) has been enhanced and updated.

Reports. Ride List (Crystal) will now print based on Status option and cutoff date entered.

Reports. Resolved an issue printing lot/unit number in order.

Reports. Enhanced report functionality using ranges when printing by account number and lot/unit number.

Resolved an issue when printing letters through Violation Actions. Click "Yes" to update action history it will update the history for the action that was taken and but not any other action that uses that same letter.

Violation Actions > Batch Letters. Will now prompt to charge owners.

Reports (Active Reports). Select any report. Checkmark option to Export to HTML no longer generates unhandled exception errors.

Reports. History Report, Ride List and Pending/Inspection (Active Reports) no longer generate unhandled exception error in client-server environment.

Reports. Ride List (Crystal Reports) now prints cut off date if used.

Violation Actions > Batch Letters. Added prompt to charge fines.

Violation Actions > Letters. Added prompt to charge fines.

Batch Entry. Resolved a numbering issue after new records added.

Control Info. Resolved an issue when posting charges for fines when Control Info is set to a miscellaneous charge code other than the default code. Correctly posts to the CC&R Charge Code Income account and Receivable account.

Control Info > Copy Codes. In the destination communities, the Copy Codes utility now does a Compact & Repair after it copies codes. It also creates a backup called ACC_temp.mdb of the last copy of the database.

Reports. Ride List (Active Reports) will now print anything with the next inspection date less than or equal to the cutoff date.

Reports. Select any report. Checkmark option to Export has been corrected.

Reports > Pending / Inspection reports (Active Reports). Resolved street name wrap issue.

Reports. Resolved a repeating street name printing at the bottom of the page of Quick CC&R Reports (Active Reports).

Reports. Resolved an issue with the Quick CC&R report (Active Reports), column "Type" is now printing data.

Reports. Resolved a repeating street name printing at the bottom of the page of History Reports (Active Reports).

Reports. Resolved Pending Inspection Report (Active Reports) generating unhandled exception errors.

Reports. Resolved Quick CC&R Report (Active Reports) generating unhandled exception errors: "Cannot find column PerProp".

Reports > Ride List Active Report. Now prints cut-off date if it is activated.

Reports. Resolved an issue with Active Reports running in client-server environment.

Control Info > Other Settings > Use Active Reports Printing Method will activate and deactivate correctly.

Violation Actions. Letters. Issue has been resolved: Renters are no longer being charged when printing batch letters.

Violation Actions. Will now prompt to Update Action Tables.

Records. Resolved the issue when clicking No to Update Action Table prompt, the Last / Next Inspection Dates are updated.

Resolved an issue if Classic Flex categories are not defined. Also checks for Classic Flex upon community access for the first time and prompt to convert.

Modified the function of the "next" and "previous" arrow buttons. Affects CC&R, Work Order, Gate and Pool Pass.

Modified the control so that when you navigate away from the owner selector and return to it, it remembers where you left off. Affects CC&R, Work Order, Gate and Pool Pass.

Reports. Resolved an issue with certain Chart of Account configurations printing a blank line on the Income Statement.

Online Payments. Resolved an issue with the Hold Payment Flag updating during the upload.

NOTE: Due to the nature of these program updates, each workstation will need to be updated individually. Read this month's eZine Support article for more information on this important notice.

Batch Entry. Resolved issue with letters are not printing through the CCR Batch Entry program.

Resolved issues when updating workstation from server. Certain programs were not updating all program files.

Resolved certain situations which generated access violation errors. In most cases, it was related the the Client ID entry in the Internet Control Center.

Enhanced Internet Updater program when selecting and deselecting individual program files to update..

Reports. Corrected the CCR History printing blank page issue when ordered by account number or lot/unit number with any range.

Resolved an issue when clicking on the Print Report button on the CC&R Reminder screen.

Reports. Resolved an issue with reports not opening if data path set using UNC mapping, such as \\Ftpserver\tops2000.

Reports > Income Statement. Resolved a leap year issue when using the Prior Actual or Budget options. Only occurred when current year is not 2008.

NOTE: The "212 2000" under the Module to Check drop-down listing has been changed to "v321".

Enter AP. Resolved an issue when typing in the Vendor name (not the Vendor ID and not the Vendor browse) in the Vendor field. System will issue warnings for insurance expirations.

Print Checks. Resolved rare issue with Cash Balance displaying 0.00.

Collection > Process Collections. Resolved issue answering prompt to Print letter for both Owner Alt Address and Property Address, if Alt Address is used?.

Corrected issue when using Accelerated Charges in the A/R Utility screen and the Owner Balance Summary report..

Reports > Aged Owner Balances. Include Print Detail. If there is no history in a community, the report will no longer generate an error.

Bills & Coupons. Statements. Invoices. Resolved a printing issue when printing for All Owner Groups.

Owner Balances. Corrected Coupon button printing. Custom program installed. Coupon button will open Owner Coupons window, but printing will generate a blank page.

Collection. Process Collections. Collection letters are set to attach to Owners. Updated to correctly name the letter in the Attachment Control. The letter itself is correct.

Owner Balances > History > Print. Resolved an issue with certain Financial Transactions (Owner Payment History) reports not printing owner names. This also resolved the column headings to printing incorrectly.

CC&R History report. Corrected an issue when typing in account numbers activating the drop down menu.

CC&R Records. Fixed an issue with the account number and lot/unit number fields and the ability to enter a different number. Records window no longer needs to be closed and reopened.

Resolved issue when answering Yes to Update Action Table updating the Last / Next Inspection date.

Batch Violations. Will ask user if they want to Update Action Table.

CC&R Records.Resolved an issue with he account number and lot/unit number drop down function when selecting a new account number or lot/unit number.

Global AP > Bills. Resolved titlebar name issue when adding a Bill, changing communities and adding in a new vendor for that community.

Global AP > Bills. Enter Bills. Removed Post button from bottom right. Use the navigation on the left to access the Post AP window.

Global AP > Recurring AP. Enter Recurring AP. Removed Select & Post button. Use the navigation on the left to access the Post AP window.

Modified the GateHouse program (not Gate Security) and how data is reported.

Resolved an issue when running jobs to print Collection Letters. Letters will attach to owners in that community as long as the Form Letter option Do Not Attach Form Letters is NOT checked for that community.

Edit or Delete a Job. When saving an edited job under a new name, all the details belonging to the original job will save with the original job: Job Type, Last Run Date, Create Date, Created By.

Categorize Collections job. Added new function. There is now an option to choose "Categorize Using Collection Table" or "Force Delinquent Owners to Selected Category". If the optiont to "Force" is selected, just checkmark the category to include.

Print Form Letters job. Resolved reprint issue concerning merge code data.

Recurring Journal Entry job. Corrected issue with community name printing on reports.

Run a Job window. Changing the View All Jobs drop down will update the job listing when a different job is selected.

Report Defaults job. Updated the 'Report Default Job' field at the bottom in Run an Existing Job, Create a New Job and Edit or Delete a Job.

Run an Existing Job. Report Defaults. Jobs that are set to Print to Email can only be set to save for one community only. Any subsequent communities will need to be set up in their own Report Defaults jobs.

Jobs with accrue functions, such as Categorize. Click to highlight property after accueing, then click Select will open that functions window in 212. For example, an Apply Late Fee job will open the Apply Late Fee window for that community.

Recurring AP job. Corrected community totals calculation on screen.

Several updates released. See MaintCo Update page for details.

Several updates released. See Mobile Manager Update page for details.

Maintain > Owner Resale. Resolved issue with higher level charge table categories transferring to the new owner during the resale. Categories do not need to be re-selected for these charge tables.

Utility menu. Added Hand Held Utility menu option for previous version of the Hand Held program. Mobile Device Utility will open the new 212 Mobile Manager program.

Maintain > Attachment Control. Resolved issue with window appearing behind the Maintain window.

Modified to handle Developer-owned properties.

Plug-Ins will run via Calendar/Scheduler. User intevention is no longer required. Window will close itself.

Added 2 fields to the upload.

Modified Bank Account windows.

Corrected the Aged Owner Balance report when the option for Descending Order has been checkmarked and the Report Defaults file has been saved.

Utility menu. Added Hand Held Utility menu option for previous version of the Hand Held program. Mobile Device Utility will open the new 212 Mobile Manager program.

Fixed an issue with the "Next" and "Previous" record navigation buttons after clicking on either the "First" or "Last" records navigation buttons.

Customize > Use Unlimited Flex Data. Turning on Unlimited Flex Data for the first time will activate Unlimited Flex Data for all workstations. This is a global setting across the network.

Administration > Users & Passwords > Groups. Resolved an issue with users restricted from Unlimited Flex Reports, but who have access to Unlimited Flex.

Process Payroll. Resolved an issue when Calculating Payroll across multiple departments.

Owner AR Activity report. Now excludes previous owners with 0.00 balances and no activity.

Updated screen in Plug-Ins module.

Updated holidays to include 2008 and 2009.

Enhanced functionality of the Internet Updater routine.

Updates made to Vendors flagged as Global Vendors will update those Vendors for all communities after clicking "Ok" button.